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Negotiate POP terms

At this stage you & your supplier are negotiating the terms of the purchase order proposal. This includes the price, quantities, payment terms, delivery methods and other POP details. There is no limit to how many times this can take place. You will receive a notification on the platform and by email advising you of the supplier’s response.  

  1. Navigate to ‘Proposals' under ‘My filing cabinet’.
  2. Navigate to ‘Proposals pending my response’.
  3. Choose a POP to negotiate.
  4. If you are not entirely satisfied with the proposed terms choose ‘Negotiate terms’.
    1. Review the supplier’s response.
    2. Amend, accept or decline.
    3. Expand the ’Overview’ tab to review your response details and then ‘Submit’ your revised response.
  5. Repeat step 4 until you are satisfied with the supplier’s response to your purchase order proposal.
  6. If you are satisfied with the proposal terms click on ‘Accept terms and submit order’, fill in the shipper’s details and then submit the purchase order to the supplier. Once accepted, a final purchase order will be created and sent to the supplier. This PO can be found under ‘My filing cabinet >Orders> In progress’.
  7. If you no longer need this POP for any reason, click on the ‘Decline’ link, fill in reason for the declination and sent to the supplier.

 Once PO is accepted, you will find planned shipments under ‘My filing cabinet >Shipments> Pending supplier response’.  A notification will be sent to you as soon as the supplier releases the shipment.

 There is no limit to how many times negotiations can be repeated; this is to ensure that you are 100% satisfied with your POP. A history of the negotiations between you and your supplier is fully logged and can be viewed in the ‘History of negotiations tab’ at the bottom of the page. Your response will be sent to the supplier and you will find your POP under ‘Proposals/ Pending supplier’s response’ under ‘My filing cabinet’. If the POP is pending the supplier’s response and the supplier did not respond or you no longer need this POP anymore, simply click on the ‘Cancel’ link, fill in the reason for cancellation and send it to the supplier.

See also
Negotiating specs
Prepare purchase order proposal (POP)